Quality & Documentation
Quality & Documents
Clear scope, verified paperwork, no inflated claims. This page explains what we coordinate, what the mill or an accredited body issues, and what should be confirmed in the RFQ before an order is placed.
What we coordinate
- Supplier and mill selection against the requested grade, standard and size
- Mill test certificate (MTC) request and cross-check against the order
- Third-party inspection arranged with the body you nominate
- Packing, marking, container loading and shipping document follow-up
What we do not claim
- We do not operate a steel mill.
- We do not issue certificates ourselves. MTC, COO and COC are issued by the producing mill or an accredited body.
- We do not publish certification marks or client names we cannot evidence.
Document set
Documents typically involved
The exact document set depends on the product and the destination. It is confirmed before order placement, not assumed afterwards.
| Document | Issued by | When it applies |
|---|---|---|
| Mill test certificate (MTC) | Producing mill | Standard requirement for most steel orders |
| Certificate of origin (COO) | Authorised body | Import clearance or preferential treatment |
| Certificate of conformity (COC) | Accredited body | Where the destination or buyer requires it |
| Commercial invoice | Seller | Every order |
| Packing list | Seller | Every order |
| Bill of lading (B/L) | Carrier | Every sea shipment |
| Inspection report | Nominated inspection body | When third-party inspection is requested |
| Pre-shipment photos | Seller | On request or when agreed in the order |
Pre-shipment checks
What is checked before loading
Material identity
Grade, heat or coil number and the applicable product standard on the mill document.
Dimensions and surface
Thickness, width, length, section size, coating weight and visible condition.
Packing and marks
Bundle or coil packing, labels, lifting points and shipping marks.
Document cross-check
Invoice, packing list, MTC/COC and agreed certificates matched against the order.
Before inspection is booked
What we need from you
- Final specification and standard (for example EN 10025 or the GB/JIS equivalent)
- Quantity and acceptable tolerance
- Destination port and agreed trade term (FOB, CFR or CIF)
- Required document set and any certification the destination requires
- Inspection body and inspection scope, if a third party will be involved
Inspection scope, standard and cost are agreed before order placement so there is no dispute at loading.
Sample documents
What a redacted certificate looks like
A certificate of origin is issued by an authorised body, not by us. The copy below is a real document from an Asia-Pacific Trade Agreement shipment on the India route, published with every commercial and personal identifier removed, so you can see the format before you order.
Documents issued for your own order are provided in full once the order is confirmed, together with the mill test certificate and the rest of the agreed document set. Photographs from the related container loading are on the India export experience page.
Send the specification and the document requirement
We will reply with the sourcing option, the document set we can commit to, and the next practical step.